· Seating chart with student’s names for each class. We actually had an attendance program that let you make seating charts with student pictures so I printed that out and put it in binder.
· Student roster for each class along with nicknames and pronunciations for names.
· Procedures that I followed for each class.
· Class rules and consequences.
· Any special responsibilities (lunch duty, detention)
· Notepaper for the sub to leave me notes.
· Detailed lesson plan for each class including approximate time it will take or when something should take place.
· Extra credit activities in case students say they have completed the work, already did it, or finish early.
· Office referrals and procedures.
· Location of Emergency Bag with procedures for fire drills and tornadoes. (This bag had rosters in it, pen, paper to write any missing students’ names, band aids, rubber gloves.)
· List of students with special considerations (speech, students who need to go to the nurse for medication and when they should go, any health problems like students with epilepsy or allergies, behavior plans)
· List of teachers (and their locations or phone numbers) who are available for help.
Having this well organized helped the sub and myself when I returned. Usually there were no major mishaps or problems because I also prepared the students on my expectations when I returned. If I had a chance, I would call in the morning to make sure the sub understand my instructions and could find all that was needed. I have had many compliments from subs on this book and was able to get subs to return to my class when I needed them.
Hopefully this will help may your absence successful for your students, the sub, the administration, and even yourself when you return.